Two Weeks' Notice Letter Format

A well-formatted two weeks' notice letter is essential for maintaining professionalism during your transition. Here's how to structure your letter effectively.

Basic Structure

Essential components:

1. Your contact information
2. Date
3. Recipient's information
4. Formal greeting
5. Statement of resignation
6. Last day of work
7. Closing paragraph
8. Professional signature

Opening Paragraph

Key elements to include:

• Clear statement of resignation
• Specific position you're leaving
• Last working day
• Professional tone
• Direct approach

Body Paragraphs

Content to consider:

• Express gratitude
• Mention positive experiences
• Offer to assist with transition
• Keep it concise
• Maintain professionalism

Closing Section

Final elements:

• Thank the employer
• Provide contact information
• Professional closing
• Signature
• Typed name

Formatting Tips

Professional presentation:

• Use business letter format
• Choose professional font
• Maintain proper spacing
• Keep it to one page
• Proofread carefully

Sample Template

[Date]

[Name of Receiver or Supervisor]
[Company or Organization Name]

Dear [Supervisor Name],

I'm writing to inform you that I will be leaving my position as [Position] at [Company]. My last day of work will be [Date].

[Optional paragraph]
While my experience with [Company] has been [excellent/positive], [explain reason for leaving].

I've enjoyed working with the [Team Name] team. Thank you for your leadership and for the opportunities for growth. I won't forget the experiences I've had at [Company].

I'm committed to performing at my best until I leave. I would be happy to assist in the transition. Please let me know how I can help.

Sincerely,

[Your Name]
[Signature]
[Contact Information]

Remember: A well-formatted resignation letter serves as a formal record of your departure and helps maintain professional relationships.