Two Week Notice

3/20/2024

Learn about the pros and cons of emailing your two weeks notice, and when it's appropriate to do so.

Can I Email My Two Weeks Notice Letter?

While it's traditionally recommended to deliver your two weeks notice in person, emailing your resignation letter can be appropriate in certain circumstances. Here's what you need to know about emailing your two weeks notice.

When Is It Appropriate to Email Your Notice?

  1. Remote Work Situations

    • If you work remotely full-time
    • When your manager is in a different location
    • For distributed or global teams

  2. Unavoidable Circumstances

    • When you're unable to meet in person due to illness
    • If your manager is unavailable for an extended period
    • During emergency situations

  3. Company Culture

    • If email is the primary communication method
    • When it aligns with company protocols
    • If previous resignations were handled via email

Best Practices for Emailing Your Notice

  1. Timing

    • Send during business hours
    • Choose a time when your manager is likely to be available
    • Allow for prompt follow-up communication

  2. Email Format

    • Use a clear subject line (e.g., "Two Weeks Notice - [Your Name]")
    • Keep it professional and concise
    • Attach a formal resignation letter
    • Request a meeting to discuss transition details

  3. Follow-up Steps

    • Confirm receipt of your email
    • Schedule a face-to-face or video meeting
    • Be prepared to discuss transition plans

What to Include in Your Email

Subject: Two Weeks Notice - [Your Name]

Dear [Manager's Name],

I hope this email finds you well. I am writing to formally submit my resignation from my position as [Job Title] at [Company Name], with my last day being [Date two weeks from today].

I have attached a formal resignation letter to this email. I would appreciate the opportunity to meet with you to discuss the transition of my responsibilities and ensure a smooth handover.

Thank you for your understanding.

Best regards,
[Your Name]

[Attachment: Formal Resignation Letter]

Important Considerations

  1. Documentation

    • Save a copy of the email and any responses
    • Keep the attached resignation letter
    • Document any follow-up communications

  2. Professional Etiquette

    • Maintain a positive tone
    • Express gratitude
    • Offer to assist with the transition
    • Remain professional in all communications

  3. Common Mistakes to Avoid

    • Don't send outside business hours
    • Avoid informal language
    • Don't include negative comments
    • Don't skip the formal letter attachment

Alternative Approaches

Consider these alternatives if email isn't the best option:

  • Schedule a video call first, then follow up with an email
  • Arrange an in-person meeting if possible
  • Use company-specific communication tools

Conclusion

While emailing your two weeks notice is acceptable in many situations, it's important to handle it professionally and follow up appropriately. Consider your company's culture and your relationship with your manager when deciding how to deliver your resignation notice.

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